Medical Records

Instructions for requesting medical records

It is important to note that while Cochran Memorial Hospital and Morton Rural Health Clinic are housed in the same building, we are two seperate entities. Inpatient and emergency department medical records are kept by Cochran Memorial Hospital. Clinic charts are kept by Morton Rural Health Clinic. If you are requesting records from both Cochran Memorial Hospital and Morton Rural Health Clinic, you will be required to complete two seperate forms. Contact information for the medical records department for each entity is provided below.

Requesting Medical Records

Cochran Memorial Hospital and Morton Rural Health Clinic maintains medical records in strict confidence and are only released with proper authroization. A patient, parents of a minor child, or caregivers (Medical Power of Attorney) acting on behalf of a patient may inspect or request copies of medical records, or have copies of their medical records sent to another provider or facility.

Below we have provided important information on accessing and/or requesting your medical records, ways to access and/or request your records and the required forms and contact information.

All records are retained for the period of time specified by the State of Texas. Adult patient's records are retained for ten (10) years from date of service. Minor patient's records are kept to the age of twenty-one (21) or ten (10) years from date of service; whichever time period is greater.

Important: We are unable to fax or electronically send records to individual patients; patients must pick their medical records up in person or request they be sent certified mail.

How to Access or Request Your Records

Online Access to Medical Records

The fastest way to access most of your medical records is to use the My Care Corner Patient Portal. The Patient Portal allows you access to your medical records on-demand any time you need them.


Access is sent through an email invitation only.
Please call us for more information on how to access your records online. (806) 266-5566
Hospital and Emergency Department Medical Records

Hospital and Emergency Department records include:

To request records you will need to print and complete the appropriate form below.

Records can be picked up in person or sent by certified mail. We will not send records by email or fax to individual patients.

You must bring a valid form of photo identification with you when picking up medical records. Acceptable form of identification include:
  • Driver's License
  • State Identification Card
  • Passport
We cannot accept copies or photographs of identification documents. All forms of identification must be in-date to be considered valid.
Morton Rural Health Clinic Medical Records

Morton Rural Health Clinic records include:

To request records you will need to print and complete the appropriate form below.



Records can be picked up in person. We will not send records by email or fax to individual patients.

You must bring a valid form of photo identification with you when picking up medical records. Acceptable form of identification include:
  • Driver's License
  • State Identification Card
  • Passport
We cannot accept copies or photographs of identification documents. All forms of identification must be in-date to be considered valid.

Contact Us

Mary McKnight

Health Information Management
Cochran Memorial Hospital

Phone: (806) 266-5566 ext 217
Fax: (806) 266-5564

Joann Gonzalez

Health Information Management
Morton Rural Health Clinic

Phone: (806) 266-5566 ext 249
Fax: (806) 266-5342